ANNA OS powered ASAMIA AI · Intelligence

Data retention review

Know what information may be retained, by whom and for how long before a SAM handles it.

Documented capability

ASAMIA ANNA OS concept: protected document vaults and a retention clock — ANNA OS · Concept illustration

Purpose and business value

Retention review examines the full information path: submitted inputs, generated outputs, operational logs and any downstream storage. Different services or request types can have different handling terms. Zero-retention eligibility, where required, must be supported by current contractual and technical evidence rather than assumed from a product label.

An explicit review helps teams minimise unnecessary retention and identify handling gaps before sensitive information enters a workflow.

Business use cases

Employee-information review

Check whether an HR workflow can submit the proposed information and what minimisation or redaction is needed.

Customer-conversation handling

Separate transcript, summary and audit-record retention rules, with named owners for deletion requests.

Contract-processing assessment

Review external handling terms and internal storage rules before enabling confidential document work.

Technical requirements

01
An information-flow map and data classifications
02
Current retention terms for each processing surface
03
Approved durations, deletion ownership and exception procedures
04
Approved model modality and endpoint access

Functional specification

Record retention purposes, locations, durations, access permissions and evidence dates. Document unresolved handling questions and block sensitive-work approval until they are addressed.

Operating controls

This is a review checkpoint, not a compliance certification. The demo does not enforce external retention or demonstrate deletion from third-party systems.

Model choice & ANNA LLM